{"id":50273,"date":"2022-02-22T13:01:51","date_gmt":"2022-02-22T13:01:51","guid":{"rendered":"https:\/\/www.clickintelligence.co.uk\/?p=50273"},"modified":"2023-10-11T10:44:18","modified_gmt":"2023-10-11T09:44:18","slug":"how-to-have-meaningful-meetings","status":"publish","type":"post","link":"https:\/\/staging-uk.clickintelligence.com\/us\/how-to-have-meaningful-meetings\/","title":{"rendered":"How To Have Meaningful Meetings"},"content":{"rendered":"<p><span data-contrast=\"auto\">Meetings have been a part of business culture since day one, and you&#8217;ll struggle to find a business that doesn&#8217;t use them in some way or another. Business meetings have stood the test of time because they can be great ways to keep\u00a0up to date\u00a0with everyone in a team, figure out ideas, create\u00a0new plans of action, and inform people about important updates and announcements.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The problem with meetings\u00a0is that they can feel, more than not,\u00a0like a waste of time for employees. With digital communication now such a key component in business,\u00a0many meetings&#8217;\u00a0original purpose can now be completed with a quick email.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">That doesn&#8217;t mean business meetings are obsolete. Instead, they need to be restructured and refocused\u00a0to\u00a0have genuine value. Here&#8217;s a guide that should help you\u00a0make your ineffective get-togethers into high-performing,\u00a0<\/span><span data-contrast=\"auto\">meaningful meetings<\/span><span data-contrast=\"auto\">.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Create A\u00a0<\/span><\/b><b><span data-contrast=\"auto\">Meeting Template<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Creating a meeting template is a good idea to help keep your meeting structured and stop it from going off track. A\u00a0template is a document that will help you organize and plan the meeting, allowing you to figure out some of the key details ahead of time.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Completing a template and handing it out to everyone\u00a0attending the meeting\u00a0beforehand\u00a0will help ensure that everyone is prepared. By giving people this information before the\u00a0session\u00a0starts, you&#8217;ll find that more people will be able to better engage with the topic, resulting\u00a0in a more constructive meeting.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">There\u00a0are\u00a0no strict rules\u00a0for creating\u00a0your\u00a0<\/span><span data-contrast=\"auto\">meeting\u00a0template<\/span><span data-contrast=\"auto\">. However, it&#8217;s a good idea that when you come up with a structure,\u00a0you keep it uniform and consistent throughout your entire business.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">A\u00a0<\/span><span data-contrast=\"auto\">meeting template<\/span><span data-contrast=\"auto\">\u00a0should have sections where you&#8217;re able to note down key details, such as:\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Who is attending the\u00a0meeting\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Who the main speaker\u00a0is<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What the topic of the meeting is\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Time, date, and location of the meeting<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Notes from the meeting, including any action plans<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">With a template, you&#8217;ll find that your meetings go a lot smoother, stay on track better, are generally more effective, and have better\u00a0<\/span><span data-contrast=\"auto\">time management<\/span><span data-contrast=\"auto\">.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Have A Clear Agenda\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">The worst kind of meeting is a meeting for the sake of\u00a0it. As these get-togethers are a core part of business culture, many businesses owners and team leaders feel pressured that they need to have them as often as possible.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Regular contact with employees can be a good thing;\u00a0however,\u00a0going into these meetings without a clear plan of what it&#8217;s going to be about can be frustrating for staff. Furthermore, it can be\u00a0even more\u00a0frustrating for staff when there is a\u00a0plan, but it hasn&#8217;t been communicated to them, leaving them feeling blindsided.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When inviting staff to participate in a meeting, make sure to outline exactly what the meeting\u00a0will\u00a0be about\u00a0and\u00a0what objectives you want to achieve.\u00a0Doing this will help staff prepare better for the meeting. It also has the added benefit of\u00a0allowing you\u00a0to\u00a0push the meeting along into finding a solution and completing the objective, helping you to create more\u00a0<\/span><span data-contrast=\"auto\">meaningful meetings<\/span><span data-contrast=\"auto\">.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Set A Clear Time Scale \u2013 And Stick\u00a0To\u00a0It\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">When asked about what annoys them most about company meetings,\u00a0the majority of\u00a0staff will cite that they usually take too long. Despite being designed\u00a0as a tool to help workers, if a meeting overruns, it can have the opposite\u00a0effect and\u00a0actually cause\u00a0more stress.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If a meeting goes on for hours\u00a0and doesn&#8217;t end up with a solid conclusion or\u00a0no progress has been made,\u00a0most people will find that meeting\u00a0a waste of time.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Furthermore,\u00a0as a significant amount of their time has been lost, it means that staff\u00a0would have\u00a0a reduced timeframe\u00a0to complete their work,\u00a0leading\u00a0to them being forced to work overtime to finish their tasks.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">This last point can be made even more irritating if the meeting was announced last minute, as it means that staff will have little time to plan their schedules around this.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To avoid\u00a0these kinds of issues, it&#8217;s important that you\u00a0improve your\u00a0<\/span><span data-contrast=\"auto\">time management<\/span><span data-contrast=\"auto\">\u00a0and\u00a0set a clear timescale for the\u00a0meeting,\u00a0and\u00a0do everything you can to stick to it. It&#8217;s also as important to know how long a meeting realistically needs.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Most meetings don&#8217;t need to run any longer than an hour, and if you&#8217;re just conducting a weekly catch-up meeting with your staff, then that can easily be condensed into a snappy 15-minute chat\u00a0or even an email.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you&#8217;re going to have multiple speakers in a meeting presenting ideas or figures, give them defined\u00a0time limits\u00a0to keep their presentation to.\u00a0Doing so\u00a0will ensure that there&#8217;s no rambling, and it will also help keep the meeting interesting, as people can lose focus if meetings last a long time.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Only Invite Staff That\u00a0The\u00a0Meeting Is Relevant To\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">It&#8217;s important to realize that not every\u00a0staff member\u00a0needs to attend every meeting. This is because there\u00a0are\u00a0bound to be meetings that only concern a certain aspect or department of a business. To ensure that none of your staff leave a meeting with the thought\u00a0&#8216;I really didn&#8217;t have to be there,&#8217;\u00a0make sure to think about how vital the information or topic is for each staff member.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For example, if you&#8217;re holding a meeting to try and\u00a0develop a new social media marketing campaign, think about the departments where this would be relevant. It makes sense to include those who work in the marketing department\u00a0and your SEO specialists; however,\u00a0it might not be that viable to also invite your sales team or staff from other\u00a0unassociated\u00a0departments.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Some team leaders might argue that including people with various skills might mean\u00a0getting\u00a0ideas that are\u00a0&#8216;outside the box.&#8217;\u00a0However,\u00a0the truth of this situation will be that those who\u00a0aren&#8217;t\u00a0experienced\u00a0in the\u00a0meeting topic\u00a0will feel out of their depth and will be less inclined to contribute and make suggestions, as they have no expertise on what is being discussed. This ultimately means that\u00a0it will be deemed a waste of time for these attendees who are not relevant to the meeting.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">So, when planning a meeting and working out who to include, make sure that you only invite staff\u00a0to\u00a0which the topic is highly focused and their line of work.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Keep A Record of The Meeting<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">A meeting will be pretty much pointless if no one who attended it has any recollection of it.\u00a0This is why\u00a0it&#8217;s important that people take notes of what has been discussed so that there is a record to look back on and use.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">So many meetings are made redundant because people have neglected to take note of what has happened and what the meeting has achieved.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To ensure this doesn&#8217;t happen to your business,\u00a0make\u00a0an\u00a0effort\u00a0to\u00a0note down on your template any key decisions that have been made, any important takeaways, as well as the next steps that people need to action.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you&#8217;re conducting a meeting that includes a few people, it might make better sense to elect a reliable person to be the sole note taker for the meeting. This will allow others to be more conversational and better focus on the discussion and idea generation.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When going with this approach, it&#8217;s vital that the note taker summarizes everything\u00a0said \u2013 much like a conclusion at the end of an article \u2013 so that nothing has been missed and\u00a0everyone\u00a0is in agreement. It&#8217;s also best practice to digitize these notes and send them out to all the recipients.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Conclusion<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><span data-contrast=\"auto\">Meetings can be a\u00a0powerful way for businesses to develop\u00a0solutions and share ideas. However, to be the most effective, they need to be conducted with the optimal structure.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">When planning your next meeting, be sure to\u00a0use\u00a0a template that details all the key information, like the start time, end time, main speaker, topic, objectives, and more.\u00a0Doing so\u00a0will ensure that the meeting is kept on track and that no one deviates from the main topic for too long.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Having an agenda will further improve a meeting, as staff will know what to expect and will be able to be more prepared, which can allow them to engage with the topic better.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">It&#8217;s also important to\u00a0include the right staff members for each meeting and record the outcomes of the meeting so that it can more easily be actioned in the future.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Meetings are a big part of our culture here at Click Intelligence, and actioning these suggestions has helped us create tight, well-structured, and most importantly,\u00a0<\/span><span data-contrast=\"auto\">meaningful meetings<\/span><span data-contrast=\"auto\">. If you want to learn more about what we do and what else we&#8217;ve been successful with, be sure to read more\u00a0<\/span><a href=\"https:\/\/www.staging-uk.clickintelligence.com\/about-us\/\"><span data-contrast=\"none\">About Us<\/span><\/a><span data-contrast=\"auto\">.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">By putting these tips and structures in place, you will be able to create a meeting that will feel important and meaningful, where staff will leave feeling elated, and that progress has been made. Meetings are one of the biggest weapons business leaders\u00a0have to\u00a0generate success, so make sure to maximize your output by structuring meetings the correct way.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Meetings have been a part of business culture since day one, and you&#8217;ll struggle to find a business that doesn&#8217;t use them in some way or another. Business meetings have stood the test of time because they can be great ways to keep\u00a0up to date\u00a0with everyone in a team, figure out ideas, create\u00a0new plans of&hellip;<\/p>\n","protected":false},"author":3,"featured_media":50521,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[594],"tags":[],"acf":[],"cp_meta_data":{"_wpml_word_count":["{\"total\":1523,\"to_translate\":{\"en\":1523}}"],"_edit_lock":["1697017381:21"],"_edit_last":["21"],"_wpml_media_featured":["1"],"_wpml_media_duplicate":["1"],"_wpml_location_migration_done":["1"],"_easy_image_gallery_link_images":["off"],"_yoast_wpseo_metadesc":["Sometimes team catch-ups can feel like a 'waste of time'. Here's our guide to holding high-performing,\u00a0meaningful meetings.\u00a0Read it here!"],"_yoast_wpseo_focuskeywords":["[]"],"_yoast_wpseo_keywordsynonyms":["[\"\"]"],"_yoast_wpseo_estimated-reading-time-minutes":["7"],"_thumbnail_id":["50521"],"_pingme":["1"],"_encloseme":["1"],"_wp_old_date":["2022-01-24"],"_yoast_wpseo_primary_category":["594"],"_yoast_indexnow_last_ping":["1697017459"],"_mtsnb_override_bar":["a:1:{i:0;i:0;}"],"_yoast_wpseo_wordproof_timestamp":[""]},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.1 (Yoast SEO v22.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Have Meaningful Meetings - Click Intelligence Staging<\/title>\n<meta name=\"description\" content=\"Sometimes team catch-ups can feel like a &#039;waste of time&#039;. Here&#039;s our guide to holding high-performing,\u00a0meaningful meetings.\u00a0Read it here!\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To Have Meaningful Meetings\" \/>\n<meta property=\"og:description\" content=\"Sometimes team catch-ups can feel like a &#039;waste of time&#039;. 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